Shop Clerk

August 27, 2026

The City of Edmonton is seeking a highly organized and efficient individual to join our Fleet & Facility Services team as a Shop Clerk. This role plays a crucial part in ensuring the smooth operation of our maintenance facilities. If you have a strong administrative background with experience in payroll, finance, and work order management, we encourage you to apply!Reporting to the Garage Supervisor, the Shop Clerk is responsible for coordinating a variety of administrative, operational, and financial processes to ensure the efficient operation of our maintenance facilities. As the sole administrative professional in the operations environment, you will act as the liaison between other departments and branch resources, proactively managing and supporting operations. Your key responsibilities will include coordinating with clients, managing repair quotes, validating payroll data, creating purchase orders, and coordinating garage-specific functions.What will you do?<ul><li>Build, validate, and finalize quote estimates for repair work; coordinate with Forepersons/Technicians; seek approval from client and/or appropriate authorization level</li><li>Coordinate with clients for the delivery and pick up of units for preventative maintenance</li><li>Audit and process payroll, investigate discrepancies, and ensure compliance with the appropriate Collective Agreement</li><li>Manage all payroll transactions, including sick leave, WCB, and LTD, and run various audit reports</li><li>Create purchase orders, reconcile invoices, and manage the procurement of goods and services</li><li>Verify the accuracy of completed work orders, including labor, parts, and vendor costs</li><li>Enter data into various systems (SAP, Oracle Primavera P6, Safety Data Management System, ARIBA) and maintain accurate records</li><li>Provide administrative support to the Garage Supervisor and Forepersons, including calendar management, meeting coordination, and event planning</li><li>Support OH&S initiatives by scheduling meetings and inspections, and maintaining related records</li><li>Liaising with Safety Representatives and support a variety of administrative tasks, such as coordinating training, managing lockers and uniforms, distributing mail, and maintaining bulletin boards</li><li>Validate payroll data in M5 for Foreperson authorization; correct errors and ensure timely pass-off to SAP</li><li>Create purchase orders in SAP Ariba, notifications, service orders, and reconcile financial data</li><li>Manage the Supervisors’ calendar and coordinate garage specific functions, such as safety inspections, meetings, emergency response drills</li><li>Primary coordinator of the Safety Data Management System, such as meetings, inspections, near miss reporting</li><li>Run a variety of operations and financial reports from M5 and summarize information</li><li>Maintain records; create and manage Google files, shared folders, and communication items</li></ul> Qualifications <ul><li>Completion of Grade 12, including business subjects with an emphasis on subjects related to the area of specialization</li><li>A minimum of three (3) years of progressively responsible related experience, including experience in payroll, work order management, finance, and/or quote management</li></ul>Assets:<ul><li>Canadian Payroll Certification preferred</li><li>Assetworks M5 experience preferred</li></ul>Skills required for success:<ul><li>Proficiency and experience in payroll processing and auditing</li><li>Understanding of basic automotive terminology</li><li>Ability to make decisions in accordance with established policies and procedures, including an understanding of sharing protocols to maintain confidentiality</li><li>Ability to maintain moderately complex records and to prepare reports and comparative analysis using Google tools</li><li>Ability to apply clauses of the Collective Agreements to verify and/or research errors for corrective action</li><li>Ability to maintain awareness of current policies and procedures that affect the section and branch (OH&S, Standard Operating Procedures, Maintenance Memos, Engineering reports, etc)</li><li>Strong ability to work independently as well as collaborate within a team environment</li><li>Excellent communication skills with the ability to write concisely for a broad audience</li><li>Excellent customer service and interpersonal skills, including the ability to work collaboratively with a clerical network to provide administrative advice, support, and assistance to meet the time-sensitive needs of a diverse group of stakeholders</li><li>Effective prioritization and coordination skills to manage a variety of tasks and set timelines</li><li>Proficiency in Google Workspace (Gmail, Calendar, Sheets, Docs, etc) and applicable financial/invoice processing systems, such as SAP Plant Maintenance and Ariba</li><li>Alignment to our Cultural Commitments and Leadership Competencies <span style="-webkit-text-stroke-width:0px;font-style:normal;font-variant-caps:normal;font-variant-ligatures:normal;font-weight:400;letter-spacing:normal;line-height:1.22em;orphans:2;text-align:justify;text-decoration-color:initial;text-decoration-style:initial;text-decoration-thickness:initial;text-indent:0px;text-transform:none;white-space:normal;widows:2;word-spacing:0px;">(<a style="-webkit-text-stroke-width:0px;background-color:rgb(255, 255, 255);color:rgb(18, 0, 153);font-family:arial, helvetica, sans-serif;font-size:13.2px;font-style:normal;font-variant-caps:normal;font-variant-ligatures:normal;font-weight:400;letter-spacing:normal;line-height:1.22em;orphans:2;text-align:justify;text-indent:0px;text-transform:none;white-space:normal;widows:2;word-spacing:0px;" href="https://bit.ly/COEbenefits">https://bit.ly/4brRrXm</a><span style="-webkit-text-stroke-width:0px;font-style:normal;font-variant-caps:normal;font-variant-ligatures:normal;font-weight:400;letter-spacing:normal;line-height:1.22em;orphans:2;text-align:justify;text-decoration-color:initial;text-decoration-style:initial;text-decoration-thickness:initial;text-indent:0px;text-transform:none;white-space:normal;widows:2;word-spacing:0px;">)</li><li>Embracing a culture of equity, diversity, reconciliation and inclusion</li></ul>Conditions of Employment:<ul><li>Valid Alberta Class 5 driver's licence (or provincial equivalent) is required</li><li>Arranging your own transportation for use while on City business is required. You may be required to obtain business auto insurance</li><li>Compliance with the City of Edmonton's safety standards for Personal Protective Equipment (PPE), such as wearing steel toed boots, is a requirement for this position when in the operational environment</li><li>Successful candidates may be required to provide a clear Enhanced Police Information Check satisfactory to the City of Edmonton, and there may be a cost associated with this</li></ul>Work Environment:<ul><li>This position works in an office environment</li><li>This position is not eligible to participate in hybrid work and must work on-site</li><li>The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance</li></ul><span style="-webkit-text-stroke-width:0px;font-style:normal;font-variant-caps:normal;font-variant-ligatures:normal;font-weight:400;letter-spacing:normal;line-height:1.22em;orphans:2;text-align:justify;text-decoration-color:initial;text-decoration-style:initial;text-decoration-thickness:initial;text-indent:0px;text-transform:none;white-space:normal;widows:2;word-spacing:0px;">The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact <a style="-webkit-text-stroke-width:0px;background-color:rgb(255, 255, 255);color:rgb(0, 76, 151);font-family:arial, helvetica, sans-serif;font-size:13.2px;font-style:normal;font-variant-caps:normal;font-variant-ligatures:normal;font-weight:400;letter-spacing:normal;line-height:1.22em;orphans:2;text-align:justify;text-decoration:none;text-indent:0px;text-transform:none;white-space:normal;widows:2;word-spacing:0px;" href="mailto:employment@edmonton.ca">employment@edmonton.ca</a><span style="-webkit-text-stroke-width:0px;font-style:normal;font-variant-caps:normal;font-variant-ligatures:normal;font-weight:400;letter-spacing:normal;line-height:1.22em;orphans:2;text-align:justify;text-decoration-color:initial;text-decoration-style:initial;text-decoration-thickness:initial;text-indent:0px;text-transform:none;white-space:normal;widows:2;word-spacing:0px;">. Learn more about our benefits <a style="-webkit-text-stroke-width:0px;background-color:rgb(255, 255, 255);color:rgb(0, 76, 151);font-family:arial, helvetica, sans-serif;font-size:13.2px;font-style:normal;font-variant-caps:normal;font-variant-ligatures:normal;font-weight:400;letter-spacing:normal;line-height:1.22em;orphans:2;text-align:justify;text-decoration:none;text-indent:0px;text-transform:none;white-space:normal;widows:2;word-spacing:0px;" href="https://bit.ly/COEbenefits">https://bit.ly/COEbenefits</a>Up to 1 permanent full-time positionHours of Work: 40 hours per weekSalary Range: $28.647 - $35.922 (Hourly) $59,814.940 - $75,005.140 (Annually)Recruitment Consultant: NC/SOEdmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis NationClassification Title: Clerk III - 8 hrs Posting Date: Aug 20, 2026 Closing Date: Sept 03, 2026 11:59:00 PM (MDT) Number of Openings (up to): 1 - Permanent Full-time Union: CSU 52 Department: City Operations Work Location(s): Westwood Complex, 12404 - 107 St Edmonton T5G 2S7

Back to blog

Other Jobs To Apply

No other job posts for this day.

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

DISCLAIMER