About hirevault

Welcome to

hirevault

, a forward‑thinking organization that is redefining the way clinical research data is captured, managed, and analyzed. We are a global leader in providing innovative solutions for clinical trials, and our mission is to empower researchers with accurate, real‑time data that drives better patient outcomes. At hirevault, we believe that every team member plays a pivotal role in advancing science, and we are committed to creating an inclusive, collaborative, and growth‑oriented environment for all.

Why Join hirevault?

Remote Flexibility:

Work from anywhere in the United States with a fully remote setup that supports a healthy work‑life balance.

Competitive Compensation:

Earn between $20.00 and $25.00 per hour, with opportunities for overtime and performance bonuses.

Career Growth:

Gain exposure to cutting‑edge EDC platforms, regulatory standards, and cross‑functional teams that will accelerate your professional development.

Comprehensive Benefits:

Health, dental, vision, and retirement plans, paid time off, and a referral program that rewards you for bringing top talent to our team.

Dynamic Culture:

A supportive, high‑energy workplace that values initiative, precision, and continuous learning.

Position Overview

We are looking for a meticulous, self‑motivated

Remote Data Entry Specialist

to join our clinical research team on a part‑time basis. In this role, you will be responsible for real‑time data entry into Electronic Data Capture (EDC) systems, ensuring data integrity, and supporting the overall quality of our clinical trials. Your work will directly influence the success of studies that aim to improve patient care worldwide.

Key Responsibilities

Data Capture:

Transcribe source data from clinical trial documents into EDC platforms such as Veeva Vault, Medrio, IBM Clinical Development, OpenClinica, and Medidata Rave, following protocol specifications and SOPs.

Data Verification:

Perform rigorous checks to confirm that entered data matches source documents, flagging discrepancies for resolution.

Regulatory Compliance:

Adhere to Good Clinical Practice (GCP), standard operating procedures (SOPs), and other regulatory requirements in all EDC activities.

Query Management:

Respond to data queries within the EDC system promptly, collaborating with investigators and study coordinators to resolve issues.

Quality Control:

Assist the clinical research team in conducting quality control (QC) reviews of patient files, ensuring compliance with Electronic Records and Archives (ERAs) standards.

Document Management:

Prepare, scan, and upload documents into EDC and ERA databases, maintaining organized electronic records.

Monitoring Support:

Help prepare for onsite monitoring visits by ensuring all data and documentation are complete, accurate, and compliant.

Process Improvement:

Identify opportunities to streamline data entry workflows and suggest enhancements to improve efficiency and accuracy.

Essential Qualifications

• High School Diploma or equivalent.

• Exceptional attention to detail and a commitment to data accuracy.

• Strong organizational and time‑management skills, capable of handling repetitive tasks with precision.

• Ability to work independently with minimal supervision while maintaining clear communication with team members.

• Flexibility to adapt to evolving project needs during hirevault’s growth phase.

• Basic proficiency in Microsoft Office (Word, Excel, Outlook).

Preferred Experience & Skills

• 1–2 years of data entry experience, preferably in a clinical research or healthcare setting.

• Experience with EDC systems such as Veeva Vault, Medrio, IBM Clinical Development, OpenClinica, or Medidata Rave.

• Familiarity with GCP, SOPs, and regulatory documentation in clinical trials.

• Excellent written and verbal communication skills, with the ability to articulate data discrepancies clearly.

• Prior exposure to quality control processes and monitoring visit preparation.

• Comfortable using cloud‑based platforms and remote collaboration tools.

Skills & Competencies for Success

Analytical Thinking:

Ability to interpret complex data sets and identify patterns or inconsistencies.

Problem‑Solving:

Quick to troubleshoot data entry issues and propose effective solutions.

Collaboration:

Works well with investigators, coordinators, and data managers across t