HR Coordinator - Operations & Workplace Programs (3-6 Month Contract)
About Us The Ontario Cannabis Store provides safe, responsible access to recreational cannabis for adults 19 and older. We operate the provincial online store for recreational cannabis in Ontario and are the exclusive provincial wholesaler to authorized private retail stores.
Working at the OCS is a unique opportunity to be part of an agile start-up in a ground-breaking new industry. We’re a diverse team passionate about delivering a great customer experience, working together with mutual respect and building value out of our differences. We’re an inclusive organization that understands that delivering great results comes out of ensuring every voice is heard.
About the Role
We are looking for an HR Coordinator, Operations & Workplace Programs to join our team for a 3-6 month contract term. The individual in this role provides administrative and coordination support across People & Culture and workplace operations. This role is focused on ensuring the smooth day-to-day functioning of HR processes, office operations, and front-of-house services.The position plays a key role in maintaining organization, supporting employees and visitors, and ensuring that workplace and administrative processes run efficiently and consistently.
About Your Day
- Support the day-to-day operation of our workplace, helping create a welcoming, organized, and productive office environment.
- Serve as backup reception support, greeting visitors and responding to general inquiries.
- Coordinate office initiatives, workspace changes, and return-to-office activities.
- Partner with internal teams and vendors to support workplace services and facilities needs.
- Coordinate meetings, calendars, office logistics, and team activities.
- Prepare professional documents, presentations, communications, and reports.
- Maintain accurate records, documentation, and files across SharePoint and internal systems.
- Process invoices and support budget tracking and administrative reporting.
- Coordinate internal events, employee engagement activities, and team initiatives.
- Support onboarding activities, including scheduling, communications, and new hire documentation.
- Provide administrative support for HR programs, surveys, and day-to-day team operations.
- Coordinate Joint Health & Safety Committee meetings, documentation, and related activities.
- Previous experience in an administrative, office coordination, or support role
- Post-secondary education in Business Administration, Human Resources, or a related field (or equivalent experience) is an asset
- Strong organizational and time management skills
- Experience supporting office operations, meetings, or events
- Proficiency in Microsoft 365 (Outlook, Teams, SharePoint, Excel, PowerPoint)
- Strong communication and customer service skills
- Hours of Work: 36.25 a week
- Employment Type: Fixed Term Contract – 3-6 months
- Required Travel: None
