HR Assistant Engineering & Delivery Services - Hybrid Remote
About the position
Provides high-quality administrative support in a timely, accurate, and courteous manner.
Responsibilities
- Main point of contact for Transmission employees for Teams, UKG, and HR/benefits-related questions. Handles Concur expense reports for union employees.
- Reviews electronic timesheets for all union Transmission employees and corrects any contractual or data entry errors prior to final approvals. Assists payroll in obtaining documentation as needed.
- Collects and distributes mail, including resolving all mail issues.
- Enters inspection data and runs Substation Inspection reports for distribution to Members. Creates billing invoices provided to Members for equipment repairs and services rendered.
- Provides support for the Facilities group at both Spencer locations to include printing support for the engineering department as well as delivery services.
- Answers phone, responds to phone requests, and welcomes visitors in a friendly and customer-responsive manner. Schedules work, appointments, meetings, training, and travel arrangements.
- Maintains inventory, responsible for ordering breakroom and office supplies.
- Provides meeting, event and special function support and setup to include all catering and catering coordination at both PDOC and the Engineering Building.
- Provides Executive Staff Meeting support for meetings held at both Spencer locations.
- Maintains and updates central and departmental files and records. Maintains files in an organized manner to ensure the quality of records and ease of retrieval.
- Performs other duties as assigned.
Requirements
- High School Diploma or GED minimum
- 7 years’ prior office experience
- Intermediate computer skills including Microsoft Office Suite, Adobe Acrobat and other company software
- Ability to communicate with individuals at all levels and work as part of a team
- Strong written and oral communication skills
- High level of confidentiality required
- Strong organizational skills and attention to detail
- Strong customer service orientation
- Ability to manage multiple projects with varying scopes and timelines
- Valid Indiana Driver’s License required
Nice-to-haves
- Associate’s Degree in Business or related field preferred
