We are seeking a highly organized, proactive Executive Assistant to provide dedicated administrative support to a Senior Vice President and seven Directors within a leading financial institution. This back-office role focuses on high-level calendar management, expense processing, travel coordination, and executive communication. Based in downtown Toronto, this 6-month contract offers strong potential for extension or permanent conversion based on performance and business needs.

Location: Toronto, ON (Hybrid: 4 days on-site per week).
Duration: 6-month initial contract starting September 14, 2026.
Pay Rate: $27.57

Advantages
Growth Opportunity: Clear potential for contract extension or permanent conversion.
Top-Tier Experience: Resume-building exposure at a premier financial institution.
Structured Onboarding: Includes a comprehensive 4-week training period.
Predictable Schedule: Standard daytime hours (Monday–Friday, 9:00 AM – 5:00 PM) with no overtime or shift rotations.

Responsibilities
Calendar & Schedule Management: Proactively manage complex schedules, resolve calendar conflicts, and coordinate meetings, meeting spaces, and event requirements across internal and external stakeholders.
Travel & Expense Administration: Plan travel arrangements, compile expense reports, review expense data, and manage invoice processing.
Executive Communication & Support: Draft, review, and route correspondence on behalf of the VP; exercise strong judgment to delegate incoming enquiries independently.
General Back-Office Operations: Maintain accurate documentation, prepare reports and presentations, manage file systems, and support team administrative workflows.

Qualifications
Experience: 1–2 years of dedicated Executive Assistant experience supporting senior management or VPs.
Technical Proficiency: Strong skills in Microsoft 365 (Word, Excel, PowerPoint, Outlook).
Education: Post-secondary education preferred; high school diploma/GED required.
Communication & Judgment: Exceptional verbal and written communication skills with the ability to make sound decisions independently with minimal oversight.
Organizational Expertise: Excellent multi-tasking skills with precise attention to detail and confidential data handling.

Preferred Experience
Background in the banking or financial services sector.
Familiarity with modern AI tools (e.g., Microsoft Copilot, ChatGPT) to optimize, simplify, and organize daily workflows.

Summary
If you are interested in the Executive assistant position please apply online today!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.