Executive, Administrative, and Virtual Assistants - Talent Pooling

Outsourcey is building a priority talent pipeline of skilled Executive Assistants, Administrative Professionals, and Virtual Assistants for current and upcoming opportunities with our international clients.

By joining this talent pool, you can be considered for roles that match your experience, capabilities, preferred working arrangement, and career goals as suitable opportunities become available.

Roles may include:

Executive Assistant

Personal Assistant

Administrative Assistant

Virtual Assistant

Team or Department Coordinator

Office Administrator

  • Project Support Coordinator
What you may be responsible for

Depending on the opportunity, responsibilities may include:

Managing calendars, appointments, meetings, and travel arrangements

Monitoring inboxes and coordinating correspondence

Preparing reports, presentations, meeting materials, and business documents

Recording meeting minutes and following up on actions

Maintaining files, databases, trackers, and internal records

Coordinating with clients, suppliers, employees, and other stakeholders

Supporting projects, events, and day-to-day business operations

Handling confidential information with professionalism and discretion

  • Identifying opportunities to improve administrative processes

Requirements

What we look for Previous experience in executive, administrative, coordination, or virtual support

Strong written and verbal English communication skills

Excellent organisation, prioritisation, and attention to detail

Confidence using Microsoft Office, Google Workspace, and online collaboration tools

Ability to work independently and manage competing priorities

Professional judgement and appropriate handling of confidential information

  • Experience supporting international stakeholders is advantageous

Benefits

Why join the Outsourcey talent community? Early consideration for suitable current and upcoming opportunities

Access to roles supporting international clients and teams

Opportunities across different industries, responsibilities, and seniority levels A recruitment team that can match your experience with relevant openings

What happens after you apply?

Our Talent Fulfillment team will review your application against this role family. Suitable candidates may be contacted for an initial assessment so we can better understand their experience, preferences, and availability.

Joining the talent pool does not guarantee immediate placement or indicate that one specific vacancy is currently available. It means your profile may receive priority consideration when a suitable opportunity opens.

Apply today and let us connect you with an opportunity where your organisation, judgement, and support capabilities can make an impact

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

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When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

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With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

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This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...