Administrative Assistant (Part-time)
UFCW 1518 is hiring an Administrative Assistant (Part-time) to join our growing team in New Westminster.
Join us in the fight for fairness.
About UFCW 1518
At UFCW 1518, we believe that we are stronger together. Everyone deserves safe and respectful working conditions and a healthy community. By continuing to win fights for fairness, organize workers in diverse industries, and support causes that benefit communities, we work together to improve quality of life for all British Columbians.We are a democratic, member-driven union that is built on a foundation of integrity and respect. We are committed to working hard for our members, fighting for higher wages, better benefits, job security and fair treatment. We also use our voice to speak up on issues that impact our communities, such as implementing a living wage and standing against discrimination.
Position Summary
As an Administrative Assistant, you will report to and work closely with the Admin Coordinator and will be responsible for owning all-things admin. In this role, you will get the opportunity to gain experience in various areas of the organization including, but not limited to, the following:Key Responsibilities
- Ensuring the accuracy of member records and other databases.
- Coordinating both general and member correspondence.
- Administrative support with managing member grievances and other advocacy files.
- Overseeing member bargaining and contract cycles to ensure their accuracy.
- Administrative support with organizing new members.
- Providing reception support and its associated responsibilities as necessary.
- Assisting in the preparation and implementation of meetings.
- Providing support with the coordination and execution of UFCW events.
- Liaising between employers, suppliers, members, and others.
- Supporting members at workplaces by processing documentation and creating various communications efficiently and accurately.
- Supporting union reps with setting up online votes, sending out mass communication through various tools and editing other correspondence using best office administration practices.
- Post-secondary training in administration or an equivalent with 3-5 years of general administrative and/or clerical support experience.
- A positive energy with a can-do attitude – you’re always ready to jump in and support where you can!
- Ability to adapt as hurdles present themselves and think critically to problem-solve along the way.
- You’re not afraid to ask questions and don’t shy away from learning – in fact, you embrace it!
- Excellent verbal and written communication skills.
- Stellar computer literacy skills including proficiency with Microsoft software (including Word, Excel, Teams and SharePoint), digital communication tools (Zoom, email, etc) and other mainstream programs (like Adobe Pro).
- Superior organizational, prioritization, and time-management skills that allow you to work accurately and efficiently when given tight turnaround times.
- Exceptional attention to detail – nothing gets past you!
- Have experience providing administrative support to executives.
- Have experience with case management.
- Are multilingual and can speak and/or write in more than one language.
- Competitive compensation package.
- Extended health and dental benefits for the wellbeing of you and your family.
- Generous paid-time off including vacation, statutory holidays and accrued personal time-off (for those with full time positions) to prioritize work-life balance.
- Experience the invigorating energy of collaborating with colleagues in the office!
- A supportive, collaborative, and fun company culture!
